Workflow & Process Automation
Convert customer acquisition with secure, compliant identity verification, accelerating your onboarding process while reducing risk.
We partner with industry leaders
Core Solutions We Offer
Aspagnul’s Workflow & Process Automation platform helps financial institutions trim hours of
back-office work, speed customer touchpoints, and eliminate manual errors—without replacing
the core systems you already trust.
Payments & Reconciliation Automation
Automate payment entries, customer/vendor verification, limit checking, and real-time reconciliation, significantly reducing manual processing and human errors.
Loan & Credit Workflow Automation
Accelerate lending processes by automatically verifying documents, extracting relevant data, performing instant credit checks, and scheduling loan servicing tasks seamlessly.
Regulatory Compliance & Automated Reporting
Automate mandatory filings and reports by auto-populating fields, routing for approvals, and timestamping every action, eliminating manual delays and ensuring regulatory adherence.
Intelligent Document Processing (IDP)
Utilize AI to accurately interpret, classify, and route unstructured documents (contracts, forms, IDs), cutting processing time dramatically and minimizing manual errors.
Smart Task Routing & Approval Management
Enhance workflow efficiency by dynamically routing tasks based on priority, staff availability, and skill level, ensuring quick resolution and eliminating bottlenecks.
Cognitive Process Mining & Optimization
Identify inefficiencies and automation opportunities across financial operations using cognitive analytics, enabling continuous process improvement and significant cost reductions.
Industries & Teams That Benefit
Retail, Corporate & Private Banks
Loan applications, payments, reconciliations, and account openings become instantly processed, cutting operational delays and errors. Staff productivity rises sharply as manual checks reduce, regulatory compliance improves, and audit transparency is significantly enhanced.
Wealth & Asset Managers
Investment mandates, trust documentation, asset transfers, and regulatory checks flow automatically, significantly shortening approval cycles. Advisors spend more time on client relationships, and regulators receive clear, timestamped trails—boosting efficiency and reducing compliance risk.
Insurance Providers
Claims, policy issuance, and supporting documentation are digitized, sorted, and routed immediately. This boosts processing speeds, ensures faster settlements, and shifts staff focus to advisory roles and fraud prevention rather than paperwork.
Digital Lenders & Fintechs
Real-time validation of loan applications, automatic document screening, and streamlined compliance reviews allow rapid scaling. Operational efficiency doubles without additional staff, while manual errors and compliance risks are minimized.
Corporate Treasury & Finance Teams
Real-time reconciliation of bank transactions and internal financial data significantly reduces manual effort. Controllers benefit from immediate cash visibility, quicker decisions, and accelerated financial reporting cycles.
Investment & Fund Management Firms
Automatic onboarding, KYC verification, and document management speed fund setup and investor approvals. Compliance oversight improves, launch timelines shorten, and administrative overhead dramatically decreases.
Brokerage & Trading Institutions
Trade reconciliations, position validations, and regulatory documentation automation drastically cut trade errors, enhance compliance monitoring, and simplify audits. Back-office productivity surges as regulatory risk drops.
Alternative Finance & Crowdfunding Platforms
Automated investor onboarding, project validation, and regulatory documentation remove manual administrative bottlenecks. Rapid scaling becomes possible, investor trust rises, and compliance readiness improves significantly.
Industries & Teams That Benefit
Loan applications, payments, reconciliations, and
account openings become instantly processed, cutting operational delays and errors. Staff
productivity rises sharply as manual checks reduce, regulatory compliance improves, and audit
transparency is significantly enhanced.
Investment mandates, trust documentation, asset transfers, and
regulatory checks flow automatically, significantly shortening approval cycles. Advisors spend
more time on client relationships, and regulators receive clear, timestamped trails—boosting
efficiency and reducing compliance risk.
Claims, policy issuance, and supporting documentation are digitized,
sorted, and routed immediately. This boosts processing speeds, ensures faster settlements, and
shifts staff focus to advisory roles and fraud prevention rather than paperwork.
Real-time validation of loan applications, automatic document
screening, and streamlined compliance reviews allow rapid scaling. Operational efficiency
doubles without additional staff, while manual errors and compliance risks are minimized.
Real-time reconciliation of bank transactions and
internal financial data significantly reduces manual effort. Controllers benefit from immediate
cash visibility, quicker decisions, and accelerated financial reporting cycles.
Automatic onboarding, KYC verification, and
document management speed fund setup and investor approvals. Compliance oversight
improves, launch timelines shorten, and administrative overhead dramatically decreases.
Trade reconciliations, position validations, and regulatory
documentation automation drastically cut trade errors, enhance compliance monitoring, and
simplify audits. Back-office productivity surges as regulatory risk drops.
Automated investor onboarding, project
validation, and regulatory documentation remove manual administrative bottlenecks. Rapid
scaling becomes possible, investor trust rises, and compliance readiness improves significantly.
Industries That Benefit
Retail, Commercial & Private Banks
Proactively retain high-value accounts, improve profitability through targeted marketing, and maintain compliance effortlessly, safeguarding customer relationships and boosting financial performance.
Problems we solve
1.
Excessive Manual Activities
Automate repetitive data-entry tasks, document sorting, and transaction postings, transforming tedious workflows that once took hours into tasks that complete automatically in minutes, freeing staff to handle strategic or client-focused activities.
2.
Paper-Intensive Processes
Immediately digitize, categorize, and route scanned forms, photos, contracts, and client documents, eliminating manual searches through emails, files, and folders, reducing errors, and significantly speeding up document handling.
3.
Approval Delays and Bottlenecks
Approval Delays and Bottlenecks - Dynamically route documents and transactions based on workload, role, and urgency, automatically escalating tasks if key approvers are unavailable, maintaining timely responses, and eliminating stalled workflows.
4.
Compliance and Audit Risks
Automatically timestamp and log every decision, document action, and approval, providing auditors with transparent, accurate, and complete evidence trails that greatly reduce compliance gaps and audit findings.
5.
Lack of Operational Visibility
Real-time dashboards provide instant visibility into process efficiency, exception rates, queue length, and cycle times, enabling operations teams to identify and proactively address inefficiencies or backlogs before they impact service levels.
Case Study
Real Results from Financial Leaders
Certifications & Compliance
Benefits of Using the Solution
Faster Results and Reduced Costs
Accelerate workflow completion by 30-60% through automated capture, validation, and routing processes, significantly cutting manual labor costs and operational overhead from the very first phase of implementation.
Built-In Compliance Assurance
Regulatory checks and controls are embedded directly into each automated workflow, significantly reducing compliance risks, minimizing audit findings, and removing the need for separate manual checks or extensive follow-ups.
Enhanced Client and Staff Experiences
Dramatically shorten approval and processing times, delivering quicker customer outcomes while enabling staff to shift from repetitive tasks to higher-value client advisory roles, improving job satisfaction and client trust.
Specialized for Financial Processes
The system is designed explicitly for banking, lending, treasury, insurance, and financial document workflows, eliminating long customization cycles and enabling rapid deployment and immediate productivity gains.
Rapid Scalability and Ease of Deployment
Quickly implement high-value automated workflows, measure tangible returns within weeks, and then effortlessly replicate successful processes across multiple departments, regions, or business lines without modifying your core systems.
Let’s get in touch
Process Flow: From Mapping to Automation at Scale
Process Discovery & Prioritization
Through collaborative sessions, we identify the workflows causing the greatest drain in terms of time, cost, and compliance risk, pinpointing the top automation opportunities that deliver immediate returns and provide a clear roadmap.
Workflow Mapping & System Integration
We create straightforward visual diagrams illustrating every step in your processes—detailing who performs each task and when—then seamlessly connect these steps to your existing financial systems. Automation occurs effortlessly, without changing tools employees already know.
Document Model Training
For workflows involving documents, the system is carefully trained on your actual forms or privacy-protected synthetic data, refining its accuracy until it reliably recognizes critical fields (names, numbers, dates) more than 96% of the time before deployment.
Deployment of Automated Workflows
Initially, workflows run in monitored pilot mode, handling data, routing documents, and generating alerts while performance is closely reviewed. Upon confirmation of accuracy, the automated workflow moves smoothly into full-scale production and is quickly replicated across other departments.
User Setup & Training
Staff receive personalized dashboards displaying only the tasks relevant to their roles. With concise training and intuitive on-screen guidance, most users become comfortable and productive within hours, not days.
Continuous Monitoring & Improvement
Real-time dashboards continuously track workflow performance indicators, including processing times, task backlogs, exceptions, and compliance issues. Frequent analysis ensures rapid identification of improvement areas, with updates implemented immediately to keep processes optimized and aligned with your goals.
Why Aspagnul Is the Ideal Partner
Frequently Asked Questions
Can Aspagnul automate any workflow?
We focus on financial operations such as payments, lending, reconciliation, onboarding, compliance filings, and document-heavy processes. Any repetitive, rules-based task in your back or middle office that produces measurable outcomes is typically a strong candidate for automation.
How quickly can we launch our first automated workflow?
Most institutions see their first live workflow within 4–6 weeks. This includes process discovery, configuration, user training, and establishing an audit trail that meets regulatory standards from day one.
Do we have to replace our existing systems?
No. Aspagnul integrates with your existing financial platforms—including CRM, loan origination, accounting, and compliance systems. Staff workflows remain familiar, while data exchange and repetitive tasks are automated behind the scenes.
How is compliance and auditability maintained?
Every action and decision is automatically timestamped and linked to a user ID. Audit dashboards allow compliance teams to replay workflows step-by-step, providing full transparency for regulators and internal reviews.
Q5: How do we manage workflow or regulatory changes?
A visual workflow editor allows quick updates without coding. All changes are version-controlled, tested before release, and deployed seamlessly, ensuring workflows remain aligned with regulations and internal policies.
How is security and data control handled?
All automation runs within your environment—on-premises or cloud tenant—so sensitive data never leaves your control. Full encryption, access controls, and monitoring ensure compliance with GDPR, ISO 27001, and SOC 2 requirements.
Get in touch
We’re excited to hear from you and to start something special together.
- Money-back guarantee if you don’t receive what we promise.
- Full financial and technical analysis of your current situation.
- Full support from the moment of our first contact.
Contact Information
Turn your financial operations with purpose-built AI solutions from Aspagnul that reduce costs, accelerate growth, and ensure regulatory compliance across financial institutions.